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2017–18 Apartment Rules & Regulations

Indiana University Apartment Housing Rules & Regulations apply to all residents, dependents, or other occupants of apartment housing units, as well as visitors and guests. All residents are expected to be familiar with and abide by the terms and conditions of the apartment housing contract and the Code of Student Rights, Responsibilities, & Conduct, hereafter referred to as “the Code”.

  1. Responsibility
  2. Apartment Occupancy List
  3. Overnight Guests
  4. Vacating the Apartment
  5. Prohibited Actions
  6. Noise
  7. Cleanliness
  8. Children at Play
  9. Key Cards & Keys
  10. University Property
  11. Sales
  12. Clear Walkways
  13. Exterior Spaces
  14. Smoking
  15. Alterations
  16. Prohibited Items
  17. Pets
  18. Wheels
  19. Parking
  20. Contract
  21. Documents
  22. Graffiti
  23. Alcohol
  24. Bonfires

1. Responsibility

You are responsible for the conduct of your guests and dependents. You will be responsible for any damages, policy violations, or property losses attributed to your guests.

Any resident who is present in an apartment and knows a violation is occurring will be deemed complicit in the activity unless the resident has immediately reported the situation to a university official and/or has left the room upon discovering the violation.

2. Apartment Occupancy List

You must complete the apartment occupancy list in the Housing—Occupant Door—Request Form, available at One.IU before checking into the apartment. You must submit a list of all apartment occupants to your apartment housing office upon checking into the apartment. You are required to keep the occupant list up to date at the site referenced above. You may not sublease space in the apartment.

3. Overnight Guests

Residents may host guests overnight in the apartment, at the discretion of apartment management. No more that two guests per resident are allowed to stay overnight in a room. Hosts must receive permission from all roommates and suitemates to have an overnight guest, and it is the responsibility of the host to register their guests. Guest registration procedures can be obtained by contacting the center desk, or at the Residential Programs & Services (RPS) Guest Registration Site.

4. Vacating the Apartment

When planning to vacate the apartment, you must notify the apartment housing assignments office and complete the necessary forms.

5. Prohibited Actions

Actions that infringe generally upon the rights and freedoms of other residents are prohibited, regardless of the intention behind the actions. Such actions include, but are not limited to coercion, discrimination, harassment, intimidation, pranks, and threats.

6. Noise

You must observe the academic nature and close parameters of the community. Residents must be considerate at all times regarding noise levels when requested by neighbors.

7. Cleanliness

Residents must maintain clean and sanitary conditions inside their apartments.

8. Children at Play

Children must not play in the hallways, laundry areas, lobbies, or stairwells. Parents must provide supervision of children on playgrounds and recreational areas located near all apartment buildings. The equipment should not be used after dark so as not to disturb nearby residents.

9. Keys & Key Cards

All apartment key cards and keys are the property of Indiana University and may not be duplicated.

10. University Property

Using or attempting to use university property in a manner inconsistent with its designated purpose is prohibited.

11. Sales

You may not use any part of the residence facility or grounds for commercial or non–residential purposes. Door-to-door selling in the buildings is not permitted.

12. Clear Walkways

Keep corridors, hallways, and stairwells clear of personal items and household trash.

13. Exterior Spaces

Exterior spaces, such as patios and walkways, cannot be used for storage. Also, furniture designed for indoor use cannot be used outside (balconies, patios, walkways, etc.).

14. Smoking

Smoking and/or the use of electronic cigarettes is prohibited inside all apartments and on Indiana University owned or leased property, except in designated outdoor areas.

15. Alterations

You may not alter, damage, or modify your apartment or change locks and latches on apartment doors. Painting is permitted with the approval of the housing manager. Contact paper should not be used on floors, shelves, or walls in the apartments. Lightweight hanging items, such as pictures and wall hangings, may be hung using the wooden picture hanging rails provided. Attached shelving is not allowed unless the university provides it as part of the furnishings. No appliances or equipment may be removed from the apartment unless authorized by the housing manager. Possession of public-area furniture in individual apartments is prohibited. Carpets may not be fastened down with adhesives,.tacks, or tack strips. Double-sided carpet tape may be used as long as you can clean up the residue when you move. You will be responsible for the cost of floor repairs. Modifications to electrical wiring, including smoke detection devices, within an apartment or living unit, are prohibited.

16. Prohibited Items

RPS must place the safety of all guests and residents first. Therefore, some items are not permitted in any apartment. These include:

  1. Antennas, satellite dishes, or other wires extending outside of windows.
  2. Burning candles.
  3. Burning incense.
  4. Clothes washers and dryers.
  5. Drones.
  6. Dishwashers.
  7. Firearms or other weapons, including but not limited to air guns and BB guns.
  8. Fireworks or explosive materials, whether factory or homemade.
  9. Flammable liquids and other similar materials.
  10. Gas engines.
  11. Halogen lamps—sometimes called torchieres.
  12. Hoverboards, mopeds, motorcycles, and other similar vehicles.
  13. Illegal drugs.
  14. Open–flame stoves.
  15. Tanning beds.
  16. Waterbeds.

In addition, you may not cover your apartment door with wrapping paper or other flammable materials.

The only permitted electrical appliances in apartment housing must be the Underwriters Laboratory (UL) listed, equipped with thermostatic controls, and rated at 700 watts (6 amps) or less. Such electrical items include extension cords and outlet strips. You may use type "S", "SJ", or 14–gauge wire. Extension cords, surge protectors, and using LCDI technology, such as FireShield®, are strongly recommended.

You may not use charcoal grills inside apartments, on balconies, or any place smoke may enter the building. Never empty hot coal ashes into trash bins.

17. Pets

No pets (or animals), including birds, guests’ pets, or laboratory specimens are permitted in RPS housing units. Crustaceans or fish kept in aquariums are allowed. Aquariums may not exceed a 10–gallon capacity. Requests for Emotional support or service animals must be approved through the Office of Disability Services for Students website and by emailing the Housing Assignments Office.

Any resident found in violation of the pet policy will be subject to contract cancellation. Also, there will be a charge levied against the resident to cover the cost of inspection and treatment, if needed, of the apartment for fleas or other insects brought in by an animal.

18. Non–motorized and Wheeled Items

Bicycles, inline skates, scooters, and skateboards must not be used inside the buildings or in or near busy areas, such as entrances and exits.

19. Parking

Do not drive or park vehicles on lawns, walks, or any areas other than parking lots, roadways, and streets. Also, do not place any vehicle in an area designated as "No Parking" or yellow curb cuts and curb ramps. Be sure to observe all campus parking regulations.

20. Contract

You are responsible for abiding by all the conditions and terms of your apartment housing contract.

21. Documents

You are responsible for abiding by all documents, including electronic or digital copies sent to you by the university and apartment housing.

22. Graffiti

Writing inappropriate and/or offensive language or symbols on dry erase boards, walks, or other areas frequented by the public is prohibited.

23. Alcohol

  1. Persons under the age of 21 are not permitted to possess or consume alcoholic beverages.
  2. Alcohol may not be used in public areas of apartment housing, including but not limited to balconies, breezeways, elevators, laundry rooms, parking lots, picnic or grassy areas, recreational areas, stairwells, or anywhere else in the community.
  3. To protect the health and safety of residents and their guests, alcoholic beverages may not be served at private or sponsored events held in meeting rooms or other public areas.
  4. Beer contained in any form of a keg is prohibited.

24. Bonfires

Bonfires or campfires are prohibited on apartment housing property unless specifically authorized. To obtain information and open–burn permits, visit Office of Insurance, Loss Control, & Claims.

First-Time Applicants for 2018–19

2018-19 applications for first-time applicants are schedule to go live at 4 p.m. on Thursday, February 1, 2018. Please note, housing applications only retain a date stamp. For example, all applications submittted before midnight on February 1, will have a February 1 application date.

Before starting the application, it's necessary to do the following:

  • Create an IU network account and passphrase. Your student ID number is on the official acceptance notice sent to you from admissions.
  • If you are under 18 years of age, your parent or guardian must agree to the contract terms. To do this, they can create an account through eProxy.
  • Review the residence exemption process.
  • Find where you're eligible to live and review the costs.
  • Create a rank-ordered list of your preferences (i.e., learning community, room type, neighborhood, roommate preference). You may update this list until May 10, 2018.
  • Choose a meal plan. You will enter your selection on your application.
  • If you have a preferred roommate, get the individual's full name and IU network ID. Roommate requests must be mutual. Roommates are assigned a room in order of the oldest application date of the pair or group. You can submit your application and return to enter your roommate information until May 10, 2018.
  • Determine the name and contact information for two people you would like us to contact in the event of an emergency while living with us. You will enter this information on your application.
  • Decide whether or not to complete a FERPA waiver to your housing and dining records. To waive this privacy right, provide the name of the individual(s) on your application you will with whom information may be shared.
  • Have a valid American Express, Discover, MasterCard, or VISA credit or debit card for the $200 application fee.

Once you have completed the above steps and you have all your information at hand, go to the Online Contract and Application.

Remember, if you are under 18 years of age, you cannot enter into a contract. Validity of the contract requires a parent or legal guardian to complete an eProxy co-signature and pay the fee to ensure validity of the contract. This does not mean your parents or others should complete the application for you.

After you submit your application, you can go back and change the preference list, requested roommate(s), and meal plan selection until May 10, 2018. After this date, we will only accept requests for specific learning communities and meal plan changes.

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